PREPARATORY MEETING AGEND
PROJECT NAME:
PROJECT NUMBER:
ENGINEER:
DATE:
SUBCONTRACTOR(s):
MAJOR DEFINABLE SEGMENT OF WORK:
Specification Section(s): Reference Drawings:
A. INTRODUCTIONS
Brief introduction of meeting - Refer attached plans for general scope.
Around the room introductions (See Sign-in Sheet)
Current coordination work:
B. SUBMITTALS
Review Submittal Register/Project Specifications for all required submittals prior to beginning work. Review which submittals are still outstanding. Submittal Register/Specs should be reviewed prior to having the prep meeting.
Submittal Number Items Status
1. 440-072400-001-A SD, PD, Selection Samples Accepted
Outstanding Submittals:
Submittals From Other Trades:
This section is to include submittals that need to be coordinated with.
C. INTEGRATED WORK PLAN AND SCOPE SPECIFIC CHECKLIST REVIEW
D. MATERIALS/PROCUREMENT
E. REPORTS/TESTING
F. SPECIFICATION AND DRAWING REVIEW
G. INSPECTIONS
H. DESIGN AND EXPECTATION CLARIFICATIONS
I. QUALITY AND EXECUTION CLARIFICATIONS
J. ACTION ITEMS
PROJECT NUMBER:
ENGINEER:
DATE:
SUBCONTRACTOR(s):
MAJOR DEFINABLE SEGMENT OF WORK:
Specification Section(s): Reference Drawings:
A. INTRODUCTIONS
Brief introduction of meeting - Refer attached plans for general scope.
Around the room introductions (See Sign-in Sheet)
Current coordination work:
B. SUBMITTALS
Review Submittal Register/Project Specifications for all required submittals prior to beginning work. Review which submittals are still outstanding. Submittal Register/Specs should be reviewed prior to having the prep meeting.
Submittal Number Items Status
1. 440-072400-001-A SD, PD, Selection Samples Accepted
Outstanding Submittals:
Submittals From Other Trades:
This section is to include submittals that need to be coordinated with.
C. INTEGRATED WORK PLAN AND SCOPE SPECIFIC CHECKLIST REVIEW
D. MATERIALS/PROCUREMENT
- Material delivery dates/schedule per CPM/planner?
- Are there any procurement issues? Lead time? Availability?
- All materials are to be checked for compliance with approved products – reference contract documents and approved submittals.
E. REPORTS/TESTING
- List all tests that are required per the specs and drawings
F. SPECIFICATION AND DRAWING REVIEW
- Procedures for accomplishing the work. Review drawings/specifications and discuss.
- Are any of the procedures included in the specifications in question?
- Are there any questions/clarifications that need to be addressed by the design team?
G. INSPECTIONS
- Substrate Inspection – To be conducted prior to installation of work.
- Initial Inspection – First installation of each scope of work to be initially inspected
- Follow-up inspections - To be completed continually as work progresses.
H. DESIGN AND EXPECTATION CLARIFICATIONS
- Provide list of Clarifications
I. QUALITY AND EXECUTION CLARIFICATIONS
- Provide list of Clarifications
J. ACTION ITEMS
- Provide list of contractors and action items as well as dates to be completed. This should be tracked until all items are complete.